In 2018, training underwent some changes. The previous method of recording training has been replaced. Older data you may have against your name will need to be migrated to the new format.
The anatomy of a Training Course
A Course in the context of myhrtoolkit is an intended overview of work to be taught. In educational terms, it can be defined by the course outline or any other documents added; in business terms it has attributes such as Cost Centre (mandatory), CPD points, category, the qualification to which it leads, renewal frequency, and a collection of documents (as required).
Only Training Managers can create a course
Adding a new Course
To create a course, navigate to
Management > Training > Go to Managed Training Courses. Click the 'New' button at the top of the list.
When all relevant details have been put in, click the "Create" button. The new course will now appear in the list of courses.
Once a course has been created, a manager can create course events which are courses that have a time, place and a provider. For example, a "First Aid Course" might have a provider of "St. John's Ambulance", a date of 24th May, and a location of "Town Hall Metting Room 2".
To create a new Course Event, use the 'Actions' menu and select 'View Events'.
Click the 'New' button at the top of the (potentially empty) list.
Fill in the form with the relevant details, and on clicking the 'Create' button, the new event will appear in the Events list.
"I'm going on a course."
Managers can then assign employees to an instance.
Employee selection is via the Omnibox.
Employees can request to go on a course event (see the Users Guide for more information). These requests will appear as a notification and can be accepted or declined.
After the course event has run, employees can then rate their experience of the course. Managers can also assign marks, or keep an attendance record of the course.
After a course event has run, there is provision for recording attendance, along with a mark and/or pass/fail as needed. Navigate to
Management > Training > Training Results.
This screen presents all employees who were registered to be on course events which have run, but have not been 'marked'.
Columns can be sorted to group course events or employees together to ease the inputting. As some courses do not assign marks, or may not even have a 'pass/fail', these fields can be left untouched as needed. The 'Reset' button can be used to clear values. When the correct assessment has been inputted, use the 'Mark' button to record the values.
The reports section of the training module provides an array of reports, covering costs, course feedback and individual employee training records. Where applicable, results can be filtered by accessing the orange 'Filters' tab at the top of the report.
Image below shows several of the report menus and a report-screen.