Controllers can decide whether to allow employees access to the Calendar feature or not. If access is allowed, whose holidays employees can see in the calendar can further be restricted by locations and/or departments.
Access to the Calendar feature cannot be turned off for managers, however, you can configure options to specify which group of employees should be visible to each manager.
As Controllers have access to all data on the system. their access cannot be limited.
Controlling access to the Calendar can be done in
Setup & Admin > Access to calendar.
If you are using Calendar Integration, the calendar that is displayed in Outlook or Google calendar uses the setting chosen for employees.
Using the new Config area?
If you're using the new Config area (accessed by clicking "Config" at the top-right of the Toolkit), you can instead manage the calendar settings using the widgets in System > Calendar > Employee access to calendar and Managers access to calendar.
The different access options that can be set are:
- Everyone in the employee's dept only
- Everyone in the employee's location only
- Everyone in the employee's dept AND everyone in the employee's location
- Everyone who is BOTH in the employee's dept AND their location
Access levels explained
Assume you are based in the HR department in London and you also have an HR department in Berlin.
Everyone in the employee’s dept only
Only employees in HR department London and HR department Berlin will be displayed.
Everyone in the employee’s location only
All employees from all departments in London will be displayed. Nobody in Berlin will not be displayed.
Everyone in the employee’s dept AND everyone in the employee’s location
Everyone in London will be displayed. Berlin employees in HR will also be displayed.
Everyone who is BOTH in the employee’s dept AND their location
Only HR employees in London will be displayed.